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SOUTHEASTERN PUBLIC LIBRARY
SYSTEM OF OKLAHOMA Meeting place: McAlester Public Library Date: February 10, 2008 Time:
7:00 P.M.
Written public notice of the date,
time, place and agenda for this meeting was posted and a
copy
of same mailed to the Pittsburg County Clerk in conformity
with the Oklahoma Open Meeting Act. |
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BOARD MEMBERS PRESENT Wayne Cash (Heavener) Verdell Clark (Coal Co.) Stan Canttrell (Arkoma) Stroud Holt (Pittsburg Co.) Jimm Jacobs (McCurtain Co.) Ann Nelson (Spiro) Gerry Roberts (Poteau) Brent Shain ( Hugo) Pat Starbuck (Talihina) Carrie Walkup (Coalgate) Yvonne Wallis (McAlester) Deann Williams (LeFlore Co.) Karin Woodruff (Wilburton) |
BOARD MEMBERS ABSENT Vicki Farley (Broken Bow) Sally Holly (Idabel) Glenn Hyder ( Haskell Co.) Sally Matthews (Stigler) Clint Pope (Hartshorne) Cherie Southard (Latimer Co.) Roy Wallace (Choctaw Co.) STAFF PRESENT Wayne Hanway, Executive Director Rhonda Reed, Administrative Manager |
| Brent Shain, Chairman called the meeting to order. The roll was called and a quorum was established with 13 board members present | ROLL CALL |
| Gerry Roberts moved to adopt the agenda as posted. Seconded by Jimm Jacobs. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, Nelson, Roberts, Starbuck, Walkup, Wallis, Williams, Woodruff, Shain. NAY: None CARRIED | ADOPTION OF AGENDA |
| Verdell Clark moved to approve the consent agenda as posted. Seconded by Karin Woodruff. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, Nelson, Roberts, Starbuck, Walkup, Wallis, Williams, Woodruff, Shain. NAY: None CARRIED | CONSENT AGENDA |
| Wayne Hanway reported the Personnel Committee met prior to the 2008 retirement plan allocation. | PERSONNEL REPORT |
| Deann Williams reported the Long Range Plan Committee met twice in the month of January and have discussed fifteen areas of need. The next meeting is scheduled for February 26th. | lONG RANGE PLAN |
| Brent Shain reported the Choctaw County Public Library is turning the outside lights off at 9:00 pm instead of 1:00 am to try to conserve electricity and local board members are giving $150.00 each to help with the continuing financial problems. Mr. Shain appointed Verdell as chairman of the operating committee. | CHAIRMAN'S REPORT |
| Wayne Hanway reported the Heavener Public Library has been busy putting books on the shelves in their new library. The new library will be ready to open to the public soon. He reported the Equipment Repair Budget will be over budget on the Technology side of the budget for parts and mileage due to the move of Heavener Public Library into temporary quarters and back to permanent quarters but the bottom line would remain within the budget. Mr. Hanway and Nick White spent the day with NewNet66. | DIRECTOR'S REPORT |
| Item E: Deann Williams moved to approve the 2008 retirement plan allocation in the amount of $268,800.00. Seconded by Yvonne Wallis.The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, Nelson, Roberts, Starbuck, Walkup, Wallis, Williams, Woodruff, Shain. NAY: None CARRIED | 2008 RETIREMENT PLAN ALLOCATION |
| Item F: No proposal received from Beck Design for furniture and equipment for the McAlester library. | |
| Item G: No proposal received from Beck Design for furniture and equipment for the Hartshorne Library. | |
| Item H: After a discussion, Verdell Clark moved to approve the audit proposal from chambers, Jackson, and Fox PC at an estimated cost of $14,000.00. Seconded by Stroud Holt. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, Nelson, Roberts, Starbuck, Walkup, Wallis, Williams, Woodruff, Shain. NAY: None CARRIED | aUDIT PROPOSAL |
| Item I: Deann Williams moved to award the contract for the purchase of budgeted library security systems for the Chocaw County, Idabel, and Stigler branches to Sentry Technology Corporation at a cost of $40,410.00. Seconded by Karin Woodruff. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, Nelson, Roberts, Starbuck, Walkup, Wallis, Williams, Woodruff, Shain. NAY: None CARRIED | LIBRARY SECURITY SYSTEMS FOR HE, ID, ST LIBRARIES |
| The meeting adjourned with the next regular meeting scheduled for March 10, 7:00 p. m. at the McAlester Public Library in McAlester. | ADJOURNMENT |
| Minutes prepared by Rhonda Reed |